Fundraising Auctioneer - Scott Robertson Auctioneers Blog

Fundraising Auctioneer

Scott Robertson Auctioneers Blog

Archive for May, 2017

Did you know a fundraising auctioneer is much like a power company? They both must watch and adjust their energy level output at all times.

For me, it starts prior to an auction during the cocktail reception. I take a good look at the audience prior to launching the live auction and try to get a sense of the energy in the room.  I do that because when I come out I want my energy level to be 10 to 15% higher than the level of energy of the attendees.Image result for energy level clip art
If we start the live auction with the Fund-a-Need/Special Appeal, I reduce my energy to just 5% above the audience. I want to capture the somber feeling of the moment – and allow the attendees to recognize the good work they are about to do with their donations.  Then once the gifts start to roll in, I increase my energy level up an additional 10% to entice the audience to participate by exhibiting my heart-felt gratitude for their generosity.

I don’t want to be a whole lot higher than that because I don’t want to come out looking like some crazy guy, which can set some people back, especially at first time events.  I also don’t want to come out at their energy level because positive energy is contagious. When people see I’m energetic then they usually adjust themselves accordingly.

Energy levels during an auction fluctuate. The attendees can get more excited or less excited, depending on many variables including, but not limited to:

  • Length of auction
  • Show Flow
  • Room configuration
  • Behavior and participation of auction chairs
  • Bid spotter interaction
  • Use of appropriate and timely music
  • Audio and visuals
  • Current stock market performance
  • Time of day
  • Alcohol consumption
  • Negative interaction with staff or volunteers
  • Décor
  • Mission of the charity
  • History of the event
  • Demographics of the audience
  • Popularity and selection of auction items
  • Political climate

As the auctioneer, I’ve got to recognize the ebb and flow of the energy level in the room and adjust accordingly. If the energy level in the room goes up, I go up, maintaining that 10 to 15% higher level than the audience. If we’re all fired up – we’re really winning. Auctioneers want to do the best they can without becoming that “obnoxious host”, who is just so high energy he or she leaves everyone back in the dust. It’s all about audience analysis and being able to regulate one’s own energy level as the event continues forward. Remember, auctioneers should be entertaining – not the entertainment!

I find the key is to be able to adjust my energy level, and not be a robot on stage always staying at the same level. Adjusting my energy level during the auction is almost like a dance. You have to give your audience what they want. And what they want in an auctioneer is someone who is fun, energetic, enthusiastic, passionate about the cause, and understands where the money is going. All these components have to reflect in the auctioneer’s voice, body language and facial expressions. That’s what makes a good auctioneer great at what they do.

The energy level is all about relating to the crowd. If I’m too high, I’m going to lose the audience. If I’m too low, I’m not going to bring them up to the desired energy level. So, I want to start out with a 10 to 15% higher energy level than they are. Hopefully I’ll bring them up 10 to 15% within a few items, if not sooner. Than I’m going to go up another 10 to 15%, which means I will be at a 30% higher energy level than when I first started to analyze the room prior to making my entrance.  How do I know this? Well, 20-plus-years’ experience as a professional benefit auctioneer helps. Of course, there’s always lessons learned through trial and error.

But, I’ve really been studying the human dynamics of speakers and presenters my entire life. I can even remember silently evaluating my 3rd grade teacher thinking, “She should have presented the lesson in another way to capture my classmates’ attention.” My classmates and I might have been more engaged in the lesson if she had been more engaging”.  And that’s why one of the secrets to a successful fundraiser is to have an auctioneer that can accurately gage an audience – and truly understands and can manipulate the energy level at an event. It’s absolutely crucial to maximize revenue.  Your auctioneer should be able to sense the energy level of the room prior to taking the stage and then adjust his or her level slightly higher than the crowds. As the audience’s energy level starts to climb, the auctioneer’s climbs as well, always staying that 10% to 15% higher.

IImage result for top of mountaint’s much like a professional mountain climber taking a party up a slope.  He leads the way while the others follow closely behind. As he steps higher. They step higher. As they start getting close, he advances a little further upward, encouraging and enticing them to an even higher level.  Eventually, everyone reaches the top and feels self-fulfilling accomplishment. As for the leader – he just smiles knowing he helped the climbers reach an incredible goal – at the top.