Throughout the course of the year I’m contacted by various charities and organizations searching for a fundraising auctioneer. When the decision maker makes the call and signs the contract everything moves smoothly along. Where the system bogs down is when I hear the words, “I’ll need to present your credentials and agreement to our full committee and will get back in touch with you.”
The decision regarding who to hire as a fundraising auctioneer should never be delegated to a full committee. Sure, it sounds great and wonderful to have everyone aboard, but the problem is, “too many cooks spoil the broth.
Recently, the Executive Director of an organization wanted to hire me for their upcoming fundraiser. The Event Chair also wanted to hire me. But both wanted to get everyone on the full committee to agree. When you bring in a lot of people a number of issues pop up, many of which are unfair as the auctioneer is not present to answer the question and resolve the concern.
Based upon feedback I hear the top three issues that arise during the full committee meeting are:
1) Someone will say “we are all volunteers, we shouldn’t have to pay for an auctioneer/consultant.
2) Some committee member says “I saw someone who did a really good job at the _______ gala. I will get more information on that person and present it to the committee”, thus delaying the decision until at least the next meeting. (Do not be surprised when this committee member forgets to get the information and delays things even further.)
3) Another committee member says “I know someone with a great personality, and is really funny, who might be willing to be our auctioneer.
This list could go on and on as suddenly the committee is more concerned with price than with performance. They forget the decision should always be based on ROI, return on investment.
So, from the time the charity or organization first contacts me to the time they get back to me with a decision weeks may have gone by. During this waiting period, a different group not only contacted me, but signed the agreement to hire me, which left me no other choice but to tell the other group, “Sorry, but I’m already booked.”
I learned from the past – I can’t hold dates for organizations. When full committees get involved in the decision process, precious time is lost, and that often results in disappointment.
The solution is simple – the decision to hire an auctioneer should be made by a steering committee of two or three people – but no more than five. This steering committee needs to take the lead and make the decisions so everything is handled efficiently and effectively. These are the people that deal with the consulting portion of the auctioneer services for the months leading up to the fundraising event. The full committee needs to trust those in the steering committee to make the executive decisions.
Do you have additional questions? Contact Scott today!