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Temperature at your event is important

Posted by Scott On April 3rd

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I received an interesting email a short while back. The subject matter dealt with the issue of room temperature. According to the email writer, he attended an inside, night event in Naples, Florida and soon found himself getting overheated since he was in a jacket and tie. He also stated several women sitting at the same table also felt uncomfortably warm.

However, he also mentioned that he overheard several conversations at nearby tables where several women, dressed in beautiful slinky gowns, were stating they felt a little chilly.

So, what’s an Event Chair to do?

Unfortunately for the men they should just grin and bear it since they are at a formal fundraising event. This is especially true when it comes to “Black Tie” events. Two coping mechanisms that I employ for my tuxedo are:

1)   Most of my tuxedos are “Tropical Weight Wool” which is much cooler than a traditional tuxedo.

2)   The tuxedo shirts I typically wear are made of microfiber. Microfiber shirts are thin, look good, are breathable and do not require starch.  I find the layer of starch acts as a vapor barrier, which creates more heat and makes the wearer uncomfortable.

As for the women – I always encourage them to bring a wrap. Yes, they want to look their best and often wear their finest dress – which are usually designed with very light fabric. A wrap is a great way to stay a little warmer if they get a little chilly. And it enhances their look – not detracts from it.

Now for my best advice to all Event Chairs regarding room temperature.

If you live in a warm climate or hold a fundraiser when it’s warm and muggy outside – be sure to turn the thermostat down at the venue’s location long before the first guest arrives.  Usually three to four hours ahead of time will suffice.

to helm and back-Scott Robertson Auctioneers

Once guests arrive their body heat will naturally warm up the room and this should keep everyone as comfortable as possible for as long as possible.  If you turn down the thermostat once everyone is present – it has a minimal – if any affect.

And finally, keep the venue’s doors closed as much as possible. The warm, humid air rushing in through the doors creates a challenging situation for the HVAC system.

Often times the hotel staff will prop the doors open when they are moving items in. And they usually leave them open until their job is completed.

Don’t be afraid to have a volunteer work the doors during this process so they stay closed as much as possible. Your guests will be not only thankful – but more comfortable.

I hope you find this helpful.  And keep the questions coming.

 

 

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