Fundraising Auctioneer - Scott Robertson Auctioneers Blog

Fundraising Auctioneer

Scott Robertson Auctioneers Blog

 

auction

When it comes to promoting your auction many of your guests will be looking on your website for the date, time and place as well as other general information.  When it comes to promoting the items you are going to auction off during the fundraising event, nothing beats an old fashion catalog.

 

I recommend sending out the catalogs two weeks prior to the event – no more, no less.  This will give individuals and couples plenty of time to page through the catalog and determine which items they are interested in bidding on but not allow them time to postpone reviewing the catalog.

 

Although the first few pages can have a few words from the event chair and some information regarding the charity itself, when it comes to the actual auction items, each live auction item should have a page of its own.

 

Each page should include a photo of the item and a brief, easy to read description. It’s important to note that color photos are preferred if the printing budget allows for it. Yes, it’s more expensive.  But, we live in a let-me-see color world and fortunately I’ve learned over the 20-plus years I’ve been a benefit auctioneer that catalogs with color pays for itself by raising the level of interest in an item and the level of excitement during the auction. And that translates into higher prices.

 

Finally, I recommend testimonials be included with an item where appropriate.

 

alaska

Here’s a great example.  Let’s say you are auctioning off a fishing trip to Alaska, which includes a stay at a private chalet and the best fishing captain at the port.  If you auctioned off the same trip the year prior get some quotes from the person who took the trip and let them describe – in their own words – what a fantastic adventure it was.  You simply can’t beat positive personal experiences.

 

And don’t forget about silent auction items. Although it increases the work load, listing all the silent auction items, in categories provides greater exposure to the profit makers. For instance if you have  golf experiences from various country clubs. The catergory will be “GOLF” with the items listed below with the their respective silent auction number. (see example below) This will allow you spread out the golf trips all around the silent area but group them in the catalog. Pictures are generally not provided for silent auction items.

 

 Golf Packages

 

Item number                 Description                            Location

12                        Foursome at Fiddlesticks CC        Ft Myers FL

23                        Foursome at Quail West                 Naples FL

42                        Foursome at Black Diamond       Crystal River FL

66                        Foursome at Bear’s Paw                 Sarasota FL

 

So, don’t forget to get those catalogs out on time and give each live auction item its own colorful, descriptive page. And be sure to have a copy of the same catalog at the event so your guests can remind themselves exactly on what they want to bid.

 

 

 

thanks

One of the first blogs I posted on my website had to do with the subject of saying “thank you.” The focus of that blog was when to send a follow-up thank you to your event’s VIPs and largest, most generous contributors.

If you will recall, the answer was within days. Any thank you that arrives after that time frame seems like water under the bridge since too much time would have elapsed and memories of the event begin to fade.

In this blog I want to discuss saying thank you during an event.

 

party-hostess1Although every guest should receive a warm welcome and feel as if their presence is very much appreciated – the verbalization of a thank you carries a much heavier weight and is much more appreciated by your guests when it is spoken immediately after the fundraising portion of the event.

Avoid saying “thank you” at the beginning of an event.  And avoid saying “thank you” during the middle of an event.  Overdoing those two words early on is like adding water to soup – it dilutes the power the words and those words will have less meaning when they’ll really mean the most.

Wine Fest 2010 222

My philosophy is:  “Welcome – and away we go with the auction.”  Nationally this is a fairly new trend – but it has proven to work.  So, save every “thank you” for the end.

And don’t forget – a nice thank you goes great with a strong, sincere handshake or a warm hug – when appropriate. It’s not only the perfect combination to end the night – or day – but it will help build the foundation for the guest list for your next year’s event.

Now that I’m done with this blog – may I just say “thank you” for reading it.